How do I know if I need an Apostille?

The Consulate of the Country you are corresponding with will let you know whether or not your documents require an Apostille.

What Countries require an apostille

The below list shows all the current countries who are part of the Hague Convention and require documents to be Apostilled: Albania, Andorra, Armenia ,Australia, Austria, Azerbaijan, Belarus, Belgium, Belize, Benin, Bolivia, Brazil, Bulgaria, Burkina Faso, Burundi, Cambodia, Cape Verde, Chile, Colombia, Côte d’Ivoire, Costa Rica, Croatia, Cuba, Cyprus, Czech Republic, Denmark, Dominican Republic, Ecuador, El Salvador, Estonia, Fiji, Eswatini, Finland, France, Georgia, Germany, Ghana, Greece, Guatemala, Guinea, Guyana, Honduras, Hungary, Iceland, India, Ireland, Israel, Italy, Kazakhstan, Kenya, Kyrgyzstan, Latvia, Lesotho, Liechtenstein, Lithuania, Luxembourg, Macedonia, Madagascar, Mali, Malta, Mauritius, Mexico, Moldova, Monaco, Mongolia, Montenegro, Namibia, Netherlands, New Zealand, Norway, Panama, Paraguay, Peru, Philippines, Poland, Portugal, Romania, Rwanda, San Marino, Senegal, Serbia, Seychelles, Slovakia, Slovenia, South Africa, South Korea, Spain, Sri Lanka, Sweden, Switzerland, Togo, Turkey, United Kingdom, Uruguay, Venezuela & Zambia.

What if the country I need an Apostille for is not part of the Hague Convention?

Depending on the country, you make be required to show additional authentications. Additional fees or paperwork may be required.

How long does it take to get an apostille in California?

Standard processing in California usually takes 30 business days, depending on the document and Secretary of State workload. We also provide expedited apostille options for urgent cases.

Do you offer FBI apostille expedited services?

Yes. We handle FBI background check apostille services with expedited turnaround. Many clients receive results in 12 business days, depending on federal processing times.

Can I apostille a birth certificate issued in Santa Clara County?

Absolutely. A certified copy from the County Recorder’s Office is required for apostille. We’ll guide you through obtaining and preparing the correct version.

What is the difference between an apostille and notarization?

A notarization confirms a signature or identity within the U.S. An apostille authenticates a document for international use under the Hague Convention. They are different processes, but we assist with both.

Do you provide mobile notary apostille near me in San Jose?

Yes. We provide mobile notary and apostille services across San Jose and surrounding areas. Our team can meet you at home, office, or another convenient location.

Can you apostille my marriage certificate from California?

Yes. We process marriage certificates issued in California for apostille, provided you have a certified copy from the County Recorder’s Office.

Do you offer international apostille services in the USA?

Yes. We handle apostille requests for documents that will be used internationally, including birth, marriage, school, business, and legal records.

What’s the cost to apostille documents in California?

Pricing depends on document type and whether you choose standard or expedited service. We offer flat-fee apostille packages with no hidden costs—contact us for an exact quote.

Can I use a hospital-issued birth certificate for apostille?

No. Apostilles require a certified copy from the County Recorder’s Office, not a hospital-issued certificate. We can help you request the correct copy before submission.

Where is the closest apostille office near me in San Jose?

Our office is conveniently located in San Jose, and we assist clients throughout the Bay Area. We also offer mobile and mail-in apostille services, so you don’t need to visit the Secretary of State directly.

Apostille Services — Expedited Processing

California Apostille from Anywhere — Expedited 5 Days, Not 30

Don't wait 30+ days for state mail-in processing. Whether you were born, married, or lost a loved one in California — we expedite your apostille in as few as 5 business days. Serving all California cities and all 50 U.S. states by mail.

Order Apostille Schedule Appointment Call 408-766-3528

What Is an Apostille?

Document Authentication for International Use

An apostille is a certificate issued under the Hague Convention that authenticates the signature and seal on a public document — making it legally valid in 125+ member countries without additional embassy verification. If you need to use a California-issued document abroad for immigration, marriage, employment, education, or legal proceedings, an apostille is required.

Documents We Apostille

Birth Certificates — CDPH or county vital records certified copies
Marriage Certificates — county clerk certified copies
Death Certificates — for estate, inheritance, and insurance abroad
FBI Background Checks — required for immigration and overseas employment
Diplomas & Transcripts — university degrees, school records, academic credentials

Power of Attorney — notarized POA for international transactions
Corporate Documents — articles of incorporation, certificates of good standing
Court Documents — divorce decrees, judgments, name changes
Notarized Documents — affidavits, declarations, consent forms
Single Status Certificates — for marriage abroad

Important: All documents except FBI background checks require you to mail or bring the original physical document to our office. FBI results can be submitted electronically.

Why DIY Apostille Is a Bad Idea

Mailing documents directly to the state yourself means 30+ days of waiting — and that's if everything goes right. The state rejects thousands of apostille requests due to incorrect document types, missing signatures, expired certificates, or improper notarization. Each rejection resets the clock, costing you weeks more. Our team pre-reviews every document for compliance before submission, catching errors that would cause rejections. We hand-deliver to the state office and retrieve your completed apostille — cutting processing from weeks to days. Don't risk missed deadlines, lost documents, or costly mistakes.

Serving All of California & Beyond

Born, Married, or Lost a Loved One in California?

You don't need to live in California — or even visit — to use our apostille services. If your document was issued in California, we can apostille it regardless of where you currently reside.

How Mail-In Works

Mail your certified original document to our San Jose office
We pre-review for compliance and correct any issues
We hand-deliver to the state for expedited processing
Your completed apostille ships back via tracked, insured USPS Priority Mail

Who Uses This Service

Californians born here who now live out of state and need a birth certificate apostille
Couples married in California relocating abroad
Families handling a California death certificate for international estate claims
Professionals needing FBI apostille for overseas employment or immigration
International students and schools needing diploma apostille

Transparent Pricing

Apostille Service Pricing

Flat-fee pricing with no hidden costs. Additional documents receive a 50% discount on all tiers except Standard.

Any Document Apostille

Birth, marriage, death certificates, diplomas, POA, corporate docs, court documents, notarized documents & more

Standard4–6 weeks$85

Expedited14 business days$200

Rush3–5 business days$350

Same DaySubmit by 11 AM$450

Additional documents: 50% discount on Expedited, Rush & Same Day tiers. Physical original document required.

FBI Background Check Apostille

For immigration, international employment, overseas residency & adoption

Standard5–6 weeks$120

Expedited15 business days$350

BundleFBI Fingerprinting + Apostille$450

FBI results can be submitted electronically — no physical document required. Bundle includes fingerprinting at our San Jose office.

Pickup & Shipping

Choose your return delivery method

Office Pickup434 Blossom Hill RdFREE

USPS Priority MailTracked & insured$20

All mail-in orders ship back via USPS Priority Mail with tracking and insurance included.

Order Apostille Now

How It Works

Our Apostille Process

Submit Your Document

Walk in, mail your original certified document, or submit FBI results electronically. We accept requests from anywhere in the U.S.

Compliance Review

Our team pre-reviews every document for correct signatures, seals, and certification — catching errors before they cause rejections.

State Processing

We hand-deliver your document for official authentication and apostille certification — expedited turnaround in as few as 5 business days.

Pickup or Delivery

Collect at our San Jose office for free, or we ship via tracked, insured USPS Priority Mail anywhere in the U.S.

Why Choose Us

Our Expedited Service vs. DIY Mail-In

Feature	DIY (Mail to State)	FingerScan Digital
Processing Time	30+ days (4–6 weeks)	As fast as 5 business days
Document Pre-Review	None — risk of rejection	Full compliance check included
Rejection Risk	High — thousands rejected yearly	Near-zero — we catch errors first
Out-of-State Clients	Must mail to Sacramento directly	Mail to our San Jose office — we handle everything
Tracking & Updates	Limited	Real-time status updates
Same-Day Service	Not available by mail	Available — submit by 11 AM
FBI Apostille	Must go through federal office	Bundled fingerprinting + apostille
Embassy Legalization	Not available	Available for non-Hague countries

For Schools & Institutions

Apostille Services for International Schools & Universities

Does your institution need to apostille diplomas, transcripts, or academic records for international students? We provide on-site apostille processing — our team visits your school or university campus to handle document review, notarization, and apostille submission for your students in bulk.

On-campus visits for bulk diploma and transcript apostille processing
Document review and notarization handled on-site
Volume pricing available for institutions with 10+ documents
Expedited turnaround for graduation deadlines and student visa timelines
Available for K-12 schools, colleges, universities, and trade schools throughout California

Common Questions

Apostille Services FAQ

How long does state mail-in apostille processing take?

Mailing your documents directly to the state typically takes 30 days or more, including mail transit and processing time. With our expedited service, we can reduce this to as few as 5 business days.

What documents need to be mailed as physical originals?

All documents except FBI background checks require the original physical document to be submitted. This includes birth certificates, marriage certificates, death certificates, diplomas, court documents, power of attorney, and any notarized documents. FBI background check results can be submitted electronically.

I live out of state but was born/married in California. Can you help?

Absolutely. Because the apostille must be processed in California for California-issued documents, many of our clients live out of state. Simply mail your certified document to our San Jose office and we handle everything — then ship the completed apostille back to you via tracked, insured Priority Mail.

What countries accept an apostille?

All 125+ member countries of the Hague Apostille Convention accept apostilled documents. This includes most of Europe, Asia, and Latin America. For non-Hague countries, we offer embassy legalization services.

What is the FBI apostille bundle?

Our $450 bundle includes FBI fingerprinting at our San Jose office plus the full apostille process — a single price for everything. We handle fingerprint collection, FBI submission, and apostille authentication. Individual FBI apostille is $120 (standard, 5-6 weeks) or $350 (expedited, 15 days) when you provide your own results.

Do additional documents get a discount?

Yes. Additional documents submitted at the same time receive a 50% discount on Expedited, Rush, and Same Day tiers. Standard tier pricing remains the same for each document.

Can you visit our school to apostille student diplomas?

Yes. We offer on-site apostille processing for international schools and universities throughout California. Our team visits your campus to handle document review, notarization, and apostille submission in bulk. Contact us to schedule a visit.

What's the difference between apostille and embassy legalization?

An apostille is a single-step authentication for Hague Convention countries. Embassy legalization is a multi-step process required for non-Hague countries, involving state authentication followed by embassy/consulate certification. We handle both.

Related Services

California Cities & All 50 States We Serve

Our San Jose office at 434 Blossom Hill Road serves clients across all of California and all 50 U.S. states for mail-in apostille service.

Apostille Services California Apostille Near Me Expedited Apostille Apostille San Jose Apostille Birth Certificate Apostille Marriage Certificate FBI Background Check Apostille Hague Convention Apostille Apostille for International Use Document Authentication California California Apostille from Anywhere

California Cities We Serve

San Jose, San Francisco, Oakland, Los Angeles, San Diego, Sacramento, Fresno, Long Beach, Bakersfield, Anaheim, Santa Ana, Riverside, Stockton, Irvine, Chula Vista, Fremont, San Bernardino, Modesto, Moreno Valley, Fontana, Glendale, Huntington Beach, Santa Clarita, Garden Grove, Oceanside, Rancho Cucamonga, Ontario, Santa Rosa, Elk Grove, Corona, Lancaster, Palmdale, Salinas, Pomona, Hayward, Escondido, Sunnyvale, Torrance, Pasadena, Orange, Fullerton, Thousand Oaks, Roseville, Concord, Simi Valley, Santa Clara, Victorville, Vallejo, Berkeley, El Monte, Downey, Costa Mesa, Inglewood, Carlsbad, San Buenaventura (Ventura), Fairfield, West Covina, Murrieta, Richmond, Norwalk, Antioch, Temecula, Burbank, Daly City, El Cajon, San Mateo, Rialto, Clovis, Compton, Jurupa Valley, Vista, South Gate, Mission Viejo, Vacaville, Carson, Hesperia, Santa Maria, Redding, Westminster, Santa Monica, Chico, Newport Beach, San Leandro, San Marcos, Whittier, Hawthorne, Citrus Heights, Alhambra, Tracy, Livermore, Buena Park, Menifee, Hemet, Lakewood, Merced, Chino, Indio, Redwood City, Lake Forest, Napa, Tustin, Bellflower, Mountain View, Chino Hills, Baldwin Park, Alameda, Upland, San Ramon, Folsom, Pleasanton, Lynwood, Union City, Apple Valley, Redlands, Turlock, Perris, Manteca, Milpitas, Redondo Beach, Palo Alto, Davis, Camarillo, Yuba City, Rancho Cordova, Lodi, Gilroy, Campbell, Cupertino, Morgan Hill, Saratoga, Los Gatos, Watsonville, Hollister, Pacifica, Santa Cruz, Monterey

All 50 States — Mail-In Apostille Service

Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming

Visit TrustPoint Tax & Financial to learn more about our full range of legal document, tax preparation, and real estate services.

Ready to Get Started?

Get Your Documents Apostilled Today

Walk in to our San Jose office or mail your documents from anywhere in the U.S. We handle the rest — fast, secure, and affordable.

Order Apostille Book Appointment 408-766-3528

434 Blossom Hill Road · San Jose, CA 95123 · Walk-Ins Welcome · English · Spanish · Vietnamese