Corporate documents apostille in San Jose
for doing business abroad
Notarize, translate, and apostille your company’s documents in one San Jose office — accepted abroad to open accounts, register entities, and sign contracts.
It is the California Secretary of State’s certification that your company’s documents are genuine, so banks, registries, and courts abroad will accept them. For Hague Apostille Convention countries, that single apostille is all you need — no consulate step. We notarize, translate, and apostille corporate documents in San Jose.
What your documents need
to be ready for abroad
An apostille doesn’t change your corporate document — it proves the signature or seal is genuine so a foreign bank, registry, or court will accept it. Three things decide the path.
State record or private document?
Articles of incorporation and certificates of good standing are issued by the state; resolutions, bylaws, powers of attorney, and invoices must be notarized first.
Issued or notarized in California
The California Secretary of State apostilles California records and California-notarized documents. Records filed in another state must go to that state’s authority.
Translate when required
Many countries want the document in their official language. We handle Spanish and Vietnamese in-house and arrange certified translation in other languages.
One authentication that lets
your company act overseas
A corporate documents apostille is the California Secretary of State’s authentication that lets your company’s paperwork be used in another country. For members of the Hague Apostille Convention, that one apostille replaces the old chain of consulate stamps.
Public records — articles of incorporation, a certificate of status or good standing — are certified and apostilled by the state directly. Private documents — board resolutions, bylaws, corporate powers of attorney, commercial invoices — are signed before our notary public first, and the state then apostilles the notary’s commission.
If the destination country isn’t part of the Convention, the document needs consular legalization instead. Tell us where it’s headed and we’ll set the correct route — see our full guide to apostille vs. legalization.
For a Hague Convention country, one California apostille is enough — no consulate. For a non-member country, the document needs consular legalization. We confirm your destination before we start.
Four steps to an apostille
any authority abroad accepts
Tell us the document and destination
Tell us which corporate document you have and the country it’s headed to, so we set the right path the first time.
Notarize or pull the state copy
We notarize private documents like resolutions and powers of attorney, or obtain the certified Secretary of State copy for public records.
Translate if required
If the destination needs the document in another language, we arrange a certified translation and keep it paired with your original.
Apostille and return
The California Secretary of State apostilles the document. Pick it up same-day on rush, or we ship it tracked to you or abroad.
Common reasons businesses need
a corporate documents apostille
Opening a foreign bank account
Banks abroad open a corporate account only after they see apostilled formation and good-standing documents.
Registering a branch or subsidiary
Foreign registries require apostilled articles and resolutions before they will record your new branch or subsidiary.
Signing international contracts
Counterparties and notaries abroad accept your signing authority once the corporate resolution is apostilled.
Bidding on overseas tenders
Government and corporate tenders abroad ask for apostilled proof that your company exists and is in good standing.
Importing or exporting goods
Customs authorities abroad accept apostilled commercial invoices, certificates of origin, and distribution agreements.
Authorizing a representative abroad
An apostilled corporate power of attorney lets your representative act for the company in another country.
Standard apostille from $85
call or come in for the rest
Every order includes the certified or notarized document prepared for the receiving office plus California Secretary of State authentication. For priority, rush, same-day, translation, and notarization, call or visit and we’ll quote it on the spot.
Out of the area? Order an apostille by mail and ship your documents to us.
One office to notarize, translate
and apostille the document
Most services authenticate the paper and stop — you still chase a notary, then a translator. We do all three in San Jose, and partner with TruPoint Legal for entity formation and corporate filings.
Notarize, translate & apostille in one place
No running between a notary, a translator, and Sacramento — built right the first time.
Same-day when a deal can’t wait
Same-day California apostille keeps closing dates, funding windows, and registration deadlines on track.
Certified translation in any language
Our staff handles Spanish and Vietnamese in-house and arranges certified translation in other languages — apostilled with your document.
Bonded California notary in-house
Quinnie Do reviews each document for the receiving office, which means fewer rejections abroad.
Quinnie Do
Quinnie Do has run Fingerscan Digital in San Jose since 2019, helping local founders and businesses authenticate company documents for use abroad. As a bonded California notary, she reviews every corporate document for the receiving office — so your apostille is accepted the first time. Her trilingual team works in English, Spanish, and Vietnamese.
Corporate documents apostille
questions, answered straight
How do I apostille corporate documents in California?
Can you apostille a California certificate of good standing?
Do board resolutions and powers of attorney need to be notarized first?
How long does a corporate document apostille take?
Can you apostille articles of incorporation from another state?
Do corporate documents need to be translated for an apostille?
How much does a corporate document apostille cost?
Get your company documents ready
for use abroad, in San Jose
Start your corporate documents apostille in one San Jose visit, or order online and we’ll ship the finished set back — same-day available.
California Secretary of State apostille service by Fingerscan Digital Inc. · 434 Blossom Hill Rd, San Jose, CA 95123 · (408) 766-3528 · Serving San Jose, Santa Clara, Sunnyvale, Milpitas and the Bay Area. For business and bulk document authentication, visit fingerscan-digital.com. Last updated June 2026.